Who we are:
Founded in Vancouver BC Canada, Tasktop harvests an energetic vibe, while proudly counting the majority of the Fortune 100 as customers. Tasktop pioneered software developer efficiency and continues to innovate in the industry with our CEO Mik Kersten's best-selling book 'Project to Product'. We drive competitive advantage by helping our customers master their software production more efficiently. We provide enterprise-grade tool integration infrastructure that removes the overhead and waste that’s slowing down Agile teams while promoting information flow across teams. With Tasktop, customers can equip teams with best-of-breed tools from multiple vendors to support planning, development, testing, and service desk functions while still achieving end-to-end visibility. Tasktop enables customers to connect, visualize, and measure the value created by their software business.
The Opportunity:
We have an opportunity in our Vancouver office for an experienced Executive Assistant, supporting our CEO and CFO. The position requires excellent organizational skills and the ability to interface and communicate at a senior level both internally and externally.
The ideal candidate will be a highly motivated individual with a strong business acumen, strong attention to detail and previous experience providing senior level support in a professional environment. Candidates must have the ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality. The ability to work independently, multi-task, and prioritize in a fast-paced environment is crucial.
This role will involve:
- Responsible for scheduling internal and external appointments
- A high volume of calendar management
- Managing a high level of travel (currently on hold)
- Managing and tracking of OKRs and quarterly reviews for CEO
- Streamlining meeting and review cadences for CEO, working with the management team
- Preparing and submitting expense reports on behalf of the CEO
- Reviewing a range of incoming communications and redirecting to the appropriate person
- Assist with the organization of special events and team meetings for the wider leadership team
- Communication with executives of all levels, internally and externally
- Drafting and editing of documents, internal memoranda, and general communication
- Coordination of meetings and events, and taking and distribution of meeting minutes
- Other duties as assigned
Qualifications
- 5+ years as an Executive Assistant
- High attention to detail
- Excellent communication skills, both verbal and written
- The ability to work confidentially, under pressure, and independently
- Ability to multi-task
- A strong knowledge of the Google suite of software – mainly Gmail and Calendar
- Tactful and able to manage various personality types